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Typing Instructions

It is very important that all volunteer typists follow these instructions so that the dictionary files remain consistent. If you have any questions about these instructions, please contact us.

Typing Instructions:

  • Type everything exactly as it looks on the page, except as mentioned below. Include all punctuation. Enter accented characters by typing the letter and then typing an accent character. For example:
    If you see this:     Type this instead:
          á                     a/
          à                     a\
          â                     a^
          ä                     a:
          ç                     c/
    NOTE: The ^ accent be difficult to read sometimes, and may look like a / accent. If you're not sure which accent should be on a letter, mark it with %%% (as mentioned below) and I will look in the book to find out.
  • There are some special symbols that are used on the pages. Please use the symbols instructions to enter these symbols.
  • If the word is in italics on the page, type it in italics. In Microsoft Word, you can quickly change from normal letters to italics letters (and back) by pressing CONTROL-I. Punctuation (periods, commas, and semicolons) can be either italicized or not.
  • If you can't read a letter, symbol, or word on the page you are typing, type %%% (3 percent signs) there instead of the letter, symbol, or word. This will let us know that we need to look at the original dictionary to figure out what it is supposed to be.
  • After the English word being defined, there is a pronunciation section enclosed in square brackets. In the pronunciation, vowels have numbers above them to specify how they should be pronounced (what sound they should make). Type the pronunciation of vowels by typing the letter, then typing the number that appears above it. For example:
    = [a2ba2k']
    If you can't quite tell what number is above a vowel, mark it with %%% as mentioned above and I will look it up.
  • Type the English word being defined in all capital letters (just like it appears on the page).
  • Put a blank line between each dictionary entry.
  • Each indented line is one dictionary entry. Not all lines have a definition, which is ok.
  • If a word appears in small caps (the letters are all capital letters, but the letter at the beginning of the word is a little larger than the others), type it in all capital letters. (Example of small caps text: .)
  • Do not type the column headers, nor the pronunciation key at the bottom of the page (if there is one).
  • Do not put column breaks in your Word document - just continue typing the 2nd and 3rd columns of the scanned page underneath the 1st column.
Here is an example of a typed page.